Solution

Through scanning, recording, or other digital capture techniques.the data in physical format undergoes the process of digitization further data backup and security systems are created for the digital archive, and to make the digital archive easier to navigate, the data is organized using metadata.

Places

Digital archiving is an important tool for both non profit organisations and business. Public institutions like libraries and museums exist to preserve the archives and memories of our species and man's greatest achievements.while businesses have long kept archives for a variety of reasons, including remembering one project or campaign to the next, remembering what went wrong and right, keeping track of important company milestones, keeping track of employees, etc.

Need

The benefit of digitising archives is that it makes it easier to locate information. Organizations don't have to waste time sorting through old file boxes.. At the same time, multiple people can access the same information while keeping the data secure. For a large company or organization established in multiple locations, it makes data storage or library access easier for employees. As digital archives can be backed up, preventing data loss is easier. Archive loss is a risk for traditional (paper, etc.) information storage systems, creating backups that can also be stored in different locations and on cloud is more cost-effective rather than creating paper copies and storing them in a different location.

Impact

With a digital overhaul, associations and societies can achieve a paperless office, which is more efficient, time saving and cost-effective while guaranteeing preservation of critical data of a long period of time.